1680
Graduate College
6.6 Doctoral Candidacy Enrollment Requirements. Doctoral students who have completed the requirements for admission to doctoral candidacy and had their “Admission to Doctoral Candidacy” form approved by the dean of the Graduate College may enroll for a minimum of at least two credit hours during any term and be considered full-time. This post-candidacy reduced enrollment option applies to all qualified graduate students, including GTAs, GRAs, international students and veterans receiving VA benefits. A student is normally expected to enroll primarily in research hours or in program-approved courses after being admitted to doctoral candidacy. Continuous enrollment post-candidacy is required of all students. Enrollment of a minimum of at least two credits per semester is required for every semester of a student’s candidacy (summer session excluded) until graduation. It is ultimately the responsibility of each student to ensure that they meet this enrollment requirement. Students who are not able to maintain active status are strongly encouraged to consult with their program, adviser and the Graduate College to determine whether requesting a Leave of Absence (LOA) is the most appropriate course of action. 6.6.1 Reinstatement Fee. Post-candidacy students who do not maintain continuous enrollment will be assessed a reinstatement fee based upon their residency status at the time of last enrollment as follows: • Resident: $750/semester (summer session excluded) of non- enrollment • Nonresident: $1,900/semester (summer session excluded) of non- enrollment In addition to the reinstatement fee, students whose continuous enrollment disruption exceeds one academic year also must apply for readmission to the graduate program (see Enrollment). During the readmission process, previous coursework will be evaluated for applicability in accordance with coursework (10 years) and time-to- degree (9 years) time limits (see Time to Degree Requirements). Notification of the conditions of readmission and reinstatement will be provided if an acceptance occurs. New program requirements may apply based on the aforementioned enrollment policy. Please note that reinstatement and readmission are not guaranteed and significant challenges may occur that hinder a student’s ability to complete a degree after a lapse in enrollment, such as the reapplication process (e.g., new letters of recommendation and unexpired standardize test scores); availability of the same graduate adviser, project and/or grant support; and new/revised program requirements and/or core courses for degree. 6.7 Enrollment and Financial Assistance. For the purpose of receiving monetary assistance through the Office of Scholarships and Financial Aid, the amount of the award is related to the total number of enrolled credit hours that apply toward the degree (for graduate students, such courses must be offered for graduate credit), including 3000*, 4000* (G sections only), 5000 and 6000 level courses. OSU graduate certificate and master’s, specialist and, doctoral degree programs are federal aid-eligible programs, depending on a person’s personal circumstances. In general, a graduate student must be enrolled in four hours of courses eligible for graduate credit each fall and spring semester, and two hours of courses eligible for graduate credit in the summer term, to be eligible for federal financial aid. Some students may be required to enroll in more
hours in the fall or spring or summer to receive the full amount of federal financial aid. Students should verify with their financial aid adviser in the OSU Office of Scholarship and Financial Aid about the number of hours they are required to take. Certifiable enrollment status, based upon a combination of enrollment and employment, only assists with the deferral of loan repayments, never qualification for aid, which is based solely on enrollment. 6.8 Enrollment as a Non-Degree Seeking or Degree- Seeking Graduate Student. Students with a bachelor’s degree are expected to enroll in the Graduate College unless they want to obtain another bachelor’s degree. If they enroll as an undergraduate student, the courses taken cannot be given graduate credit at a later date. 6.9 Graduate Student Enrollment in Undergraduate Courses. Students admitted to the Graduate College may enroll in, or audit, undergraduate courses or course sections that do not carry graduate credit if approved to do so by their graduate faculty adviser. Such courses cannot subsequently be used as part of a graduate Plan of Study and are not generally covered by graduate tuition waiver programs. Some 3000 and 4000-level courses are approved for both undergraduate and graduate credit; these courses are identified in the Course Catalog and are generally offered in separate undergraduate and graduate sections. Enrollment in such a course by a graduate student will normally be in the graduate section; additional assignments at an intellectual level commensurate with that of graduate work when compared to that required for undergraduate credit, is required to earn graduate credit. Some graduate students may, however, wish to enroll in the undergraduate sections for undergraduate credit only (e.g., to complete additional courses specified in the graduate admission provisions). They may do so by completing the “Graduate Students Seeking Undergraduate Credit for 3000/4000 Courses” form and submitting it to the Office of the Registrar by the end of the second week of the regular semester, or by the end of the first week of the summer session, in which the 3000*/4000* course is taken. Submission of this form implies that the student wishes to be graded using the same criteria and course completion requirements used for undergraduates in the course. Such courses may not subsequently be used as part of a graduate Plan of Study and are not generally covered by graduate tuition waiver programs. 6.10 Undergraduate Student Enrollment in Graduate Courses. An OSU undergraduate senior may take a limited number of courses for graduate credit toward an OSU degree program. The credits may not be utilized for both a baccalaureate degree and a graduate degree. The courses in question must be approved for graduate credit (denoted in the Course Catalog), and the student must enroll in the graduate section (if enrolling in a 3000- and 4000-level course). The applicability of such graduate courses to a specific graduate program will be determined by the student’s graduate advisory committee when the student enrolls in the Graduate College and submits a Plan of Study for an advanced degree. To receive graduate credit, a Graduate Credit for Seniors form must be completed by the student to receive graduate credit for courses taken. This form must be submitted prior to the end of the second week of class instruction of a regular semester, or the first week of a regular summer
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