Oklahoma State University

1681

8.0 Enrollment Procedure Students are strongly encouraged to review the course offerings for the upcoming semester prior to attempting to enroll. For more information about enrollment and classes go to http://my.okstate.edu. First semester graduate students must first obtain their adviser's clearance prior to attempting to enroll. Non-degree seeking students may be granted enrollment clearance through the Graduate College. Non-degree seeking students will be provided assistance with selecting coursework, issues surrounding the transferability of special student credits, applying to degree-seeking programs, and other academic topics. If the student has not completed a Plan of Study or if this is the first semester as a graduate student, the student should consult with the graduate faculty adviser. The graduate faculty adviser can provide information about required courses, course sequencing, and other information in order to select appropriate courses. The adviser should give approval for course selections prior to enrollment. All graduate students must complete Responsible Conduct of Research (RCR) requirements prior to the submission of a Plan of Study. A student should consult with his or her graduate coordinator as to what these requirements are in his or her graduate program. A Plan of Study will not be approved by the Graduate College until the program has certified RCR completion. If a Plan of Study has been completed, the student should verify that all planned courses are listed on the Plan of Study. Students should consult with their adviser any time they deviate from courses listed on the Plan of Study. The ultimate responsibility for completing degree requirements rests with the student. Students who have active academic, financial or advising holds must clear these holds prior to attempting to enroll. Students can view any holds by logging into the Self Service portal at http://my.okstate.edu. 8.1 Last Day to Enroll. Information regarding dates to enroll, when courses begin, and last days to drop are listed in the Class Schedule available at the Office of the Registrar's website at http://registrar.okstate.edu. Generally, the sixth class day of a regular semester or the third class day of the eight-week summer session is the last day a course may be added (nonrestrictive) via the student enrollment system. A short course may be added no later than the first day of the short course. 8.2 Late Enrollment. Graduate students should enroll prior to the end of the official enrollment deadline for the semester. If they do not, there are limited options to enroll in classes. The options available to the student depend on the number of weeks past the deadline and the student's current enrollment status. During the second week of fall/spring or first week of the eight-week summer session: • If a student wishes to add course hours or is not currently enrolled, they must submit a drop/add card or Trial Study signed by their adviser giving permission to enroll. • If the student is adding a course they must have the instructor's signature on the add/drop card or Trial Study.

session. The required form is available on the Graduate College’s website or in the Graduate College. Such credit may be earned only if the following conditions are satisfied at the time of application: 1. Students must have a minimum overall (cumulative graduation/ retention) undergraduate GPA of 3.00. 2. The total semester enrollment must not exceed 18 credit hours for a regular semester or nine credit hours for a summer session. 3. The student must be within 12 semester credit hours of completing requirements for the baccalaureate degree at the beginning of the semester or summer session in which courses are taken for graduate credit. 4. Admission to courses taken for graduate credit must have approval of the course instructor, the dean of the disciplinary college associated with the student’s major, and the dean of the Graduate College. No more than 15 semester credit hours taken while a senior may be approved for graduate credit. The student must earn a grade of “B” or higher in those courses for which he or she seeks graduate credit. Students are cautioned that institutions other than OSU may or may not allow courses taken for graduate credit during the senior year to be transferred into one of their graduate degree programs. 7.0 Time to Degree Graduate College matriculation starts when a student first enrolls as an admitted, degree-seeking graduate student. This date will be used in calculating time limits for degree completion. Students are expected to complete the requirements for a graduate certificate, master’s, or specialist degree within seven years from first enrollment after admission to the graduate program. Students are expected to complete the requirements for a doctoral degree within nine years from first enrollment after admission to the graduate program. After that time a student must submit a written petition to the Graduate College requesting an extension of time-to-degree limits. Credit for all courses on a graduate Plan of Study must have been awarded within ten years of completion of all degree requirements. Any exception to these time limits must be approved by the dean of the Graduate College. 7.1 Leave of Absence. OSU graduate students are expected to maintain active status through continuous enrollment from the time they matriculate until they graduate. Students who are not able to maintain active status are strongly encouraged to consult with their program, adviser, and Graduate College to determine whether requesting a Leave of Absence (LOA) is the most appropriate course of action. International students must consult with the International Students and Scholars (ISS) office to ensure compliance with Federal immigration policy. Example situations that may lead a student to explore a Leave of Absence request are medical, personal, employment, and military service. Students who do not have an approved leave of absence and are not continuously enrolled may experience negative consequences related to academic, visa, financial aid, and other student issues – see University policies and guidelines for additional information. A student status of “good standing” (academic and conduct) is generally required for a leave of absence. Please see http:// gradcollege.okstate.edu/leave-of-absence-policy for additional Leave of Absence information.