Oklahoma State University

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is a failing grade that can result in dismissal by the dean of the Graduate College, regardless of academic standing. In determining whether a student has met minimum requirements for a degree, grades for courses on the Plan of Study are averaged separately from courses not on the Plan of Study. In order to continue enrollment in the Graduate College, a graduate student is expected to maintain a minimum graduate GPA of at least 3.00. In order to receive a degree, a student must have a minimum 3.00 GPA in the coursework listed on the Plan of Study. No course with a grade below "C" can be used as part of the minimum number of semester credit hours required for the graduate degree. Some programs have more stringent requirements. The graduate program should be consulted concerning minimum grade requirements. 11.8 Annual Review of Student Progress. The graduate program in which a student is seeking a graduate degree will provide a mechanism for assessing the student’s progress toward degree completion at least once annually. If the student is assessed not to be making adequate progress, then a specific plan to address and correct any inadequacies in progress will be prepared in a written document provided to the student and the dean of the Graduate College annually by June 30. Failure to correct these inadequacies may result in termination from the graduate program and/or Graduate College. 11.9 Academic Progress. Each semester, the dean of the Graduate College reviews the academic progress of any graduate student who receives a grade of “C” or lower in a class or “UR” in research. Programs are notified which of their students have received a “C” or lower and of the dean of the Graduate College’s academic progress decision. At the discretion of the dean of the Graduate College, one of four actions based on the student’s current semester performance and past academic history will be taken as follows: 1. Program Notice. The graduate program is notified and is encouraged to review the student’s performance to determine if any program intervention is needed. 2. Academic Probation. If a student’s overall GPA drops below a 3.00, if a “UR” grade is earned, or if the dean of the Graduate College judges the student’s overall academic performance so warrants then s/he is subject to being placed on academic probation. At the discretion of the dean of the Graduate College, probation may be removed at the end of the semester only after the student brings his or her cumulative GPA for courses eligible for graduate credit taken at OSU to 3.0 or greater, earns a SR grade, and/or completes all degree requirements, whichever comes first. 3. No Further Enrollment Without Program Consent (NFEWPC). a. If the student was admitted on academic probation and did not meet the requirements of this admission, or b. If they have received two consecutive grades of “UR”, or c. If the student was on academic probation the previous semester, or d. If the dean of the Graduate College believes the student’s overall academic performance warrants program intervention, then the student is not permitted to enroll further without the consent of the program. To continue in the program, the student must submit a written petition to the dean of the Graduate College requesting reinstatement and outlining a plan to remedy the academic situation. This petition must be accompanied by a letter of support from the unit head or graduate program coordinator. Failure to submit such a reinstatement petition could

result in the canceling of any pre-enrollment for the upcoming semester. 4. No Further Enrollment (NFE). The student has consistently performed below the acceptable standards for graduate students. The student is not permitted to continue graduate study at OSU. 11.10 Course Grade Appeals. A student may appeal a grade given by an instructor in a case in which he or she believes the grade awarded is inconsistent with the announced grading policy. The student should consult the “Student Rights and Responsibilities” or contact the Office of Academic Affairs for information regarding initiating the appeals process. 11.11 Appeals of Research Grades and Non-grade Issues. A student wishing to appeal a “UR” grade issued for a research course (5000 or 6000), or an academic issue not involving a grade should contact the dean of the Graduate College about the appeals process available to graduate students (http://gradcollege.okstate.edu/content/ appeals-policy). 11.12 Advisory Committee Decisions-Criteria for Passing. In decisions resulting from a vote of a graduate student advisory committee (e.g., PhD candidacy exam, final thesis defense, or approving a dissertation), a pass requires that the thesis/dissertation adviser vote in the affirmative and that no more than one member of the committee dissent. Graduate programs may impose more stringent requirements. 11.13 Discontinuance from a Program. In instances when a student reaches a situation when it is no longer possible to complete the intended degree (e.g., failure of all permitted attempts of the PhD qualifying exam, comprehensive exam or candidacy exam), and is still in good academic standing with the Graduate College, a domestic student may be considered for transfer to non-degree seeking student status and be subject to all non-degree seeking student rules (including maximum number of hours that can later be used toward a graduate degree or certificate program). If visa restrictions prohibit the student's matriculation as a non-degree seeking student, the Graduate College will inform the Office of International Students and Scholars of the student's impending dismissal from the program; the student will have until the end of the semester to be admitted into another graduate program. This change in status is initiated with a letter from the unit head or graduate program coordinator to the student, copied to the dean of the Graduate College, and should detail the reasons for the student's potential dismissal from the program. In accordance with graduate program policies, students have a limited number of days from the intent to dismiss letter date to initiate the appeals process in the program. Graduate students should contact the dean of the Graduate College about the appeals process (http://gradcollege.okstate.edu/content/ appeals-policy). 11.14 Second Graduate Degrees. The Oklahoma State Regents for Higher Education (OSRHE) do not allow students to obtain a second degree in the same “major” as the first degree, even if the options are different. For example, it is not possible to earn both an MS degree in Physics with an option in Medical Physics and an MS degree in Physics with an option in Optics and Photonics. Completion of requirements for more than one option may be noted on the official transcript, but a second degree will not be awarded. Additionally, because of the OSRHE requirement for a coursework