Oklahoma State University

*Summer classes, intersession classes, and other classes that do not follow the standard 16-week semester follow proportionate drop/refund periods. A student may not drop any class in which a violation of academic integrity is pending against the student. If the student admits responsibility for a violation meriting a grade of “F” for an assignment or examination, the instructor or Academic Integrity Panel may permit the student to drop the class with a grade of “W.” If the student is found not responsible for the violation, he or she may drop the class with either a “W” or “F,” (according to the drop grade policy) appearing on the academic record. If the student is found responsible for the violation, the instructor may assign an appropriate sanction, including assigning the grade “F” for the assignment/examination or “F!” for the class. (See Policy and Procedures Letter 02-0822). International students need to consult with International Students and Scholars (ISS) before dropping classes or withdrawing for the semester. Under reporting regulations required by the Student and Exchange Visitor Information System (SEVIS), dropping below full-time can put a student’s visa status in jeopardy. Cancelling Enrollment and Withdrawing from the University Enrollment cancellation occurs when a student drops all classes before classes begin, that is, before the applicable semester or session begins. Student requests to cancel enrollment must be received by the Office of the Registrar before the first day of classes for the term. Enrollment changes, such as cancelling enrollment or withdrawing from the University, are the responsibility of the student. Failure to attend classes or nonpayment of tuition and fees does not constitute notice of cancellation. Withdrawing from the University occurs when a student drops all classes after classes begin, that is, after the applicable semester or session begins. The withdrawal process is initiated with the student’s academic adviser or in the student’s academic student services office. International students must also consult with International Students and Scholars (ISS) before dropping courses or withdrawing for the semester. Under reporting regulations required by the Student and Exchange Visitor Information System (SEVIS), dropping below full-time can put a student’s visa status in jeopardy. General cancellation and withdrawal periods are provided in the table below. The Academic Calendar provides specific dates for each term. Exceptions to these deadlines may be considered by petition due to documented extraordinary circumstances and committee approval. The Retroactive Drop/Withdrawal Petition and the Petition for a Refund of Tuition and Fees forms are available on the Registrar’s website (registrar.okstate.edu (http://registrar.okstate.edu)). Cancellation/Withdrawal Periods for Full-Semester (16-week) Courses Semester Time Period Course Grade Course-Related Tuition/ Fee Refund Before term begins (cancellation) No transcript record 100% refund First 6 days No transcript record 100% refund Days 7-10 "W" Partial refund Weeks 3-12 "W" No refund Weeks 13-14 "W" or "F" as assigned by instructor No refund

Weeks 15-16

Final grades as assigned by instructor

No refund

*Summer classes, intersession classes, and other classes that do not follow the standard 16-week semester follow proportionate cancellation/ withdrawal/refund periods. Leave of Absence for Active Military Duty Per Oklahoma State law (SB 1830), OSU offers a military leave of absence (MLOA) to students who are members of the active uniformed military services of the United States who are called to active duty. An MLOA allows a student to be absent from the University for active duty without penalty to admission status or grade-point average and without loss of institutional financial aid. It also allows the student to be eligible for withdrawal from all or some classes with a full refund of tuition and fees or to be eligible for incomplete grades in classes for which he/she has successfully completed at least 50% of the coursework at the time of leave, if the student intends to complete the classes upon return from active duty. MLOAs shall not exceed a cumulative five years. Graduate student LOAs are for a period of one year with annual extensions possible up to the five-year cumulative limit. Students apply for MLOA by submitting the appropriate form and supporting documentation. See OSU Military Leave of Absence FAQs on the Registrar website (registrar.okstate.edu (http://registrar.okstate.edu)) for more information. Veteran Benefit Services Oklahoma State University maintains a full-time office of veteran benefit services for the convenience of veterans and their dependents. OSU offers courses which are approved for students to receive education benefits by the Department of Veteran Affairs (DVA). Information and assistance is available for completion of appropriate forms necessary to apply for education benefits. A student who is eligible for educational benefits through the Veterans Administration must adhere to the following: Changes in Enrollment/Drops/Adds, or Withdrawal from University After enrollment information has been submitted, any increase or decrease in credit hours must be reported to the VA. These changes may result in a change of benefit amount received and possible overpayment debts incurred by the student. It is the student’s responsibility to immediately notify the OSU VA office of any changes in enrollment. Should overpayments occur due to a change in student’s initial class schedule, the student is responsible to make repayment arrangements with the VA. If mitigating circumstances exits, a student must correspond directly with the VA for individual review. Only the VA can rule that mitigating circumstances exist to set aside or lessen overpayment debts. Veteran education beneficiaries are required to have all previous credit evaluated including military training. To establish military credit, students must submit a copy of their JST (Joint Services Transcript) and/ or a DSST transcript to the Office of Undergraduate Admissions for evaluation. Degree/Major Declaration Upon enrollment at OSU, a student may remain undeclared for no more than 2 academic semesters. At that time a degree program must be declared. An OSU degree plan will be selected and only courses or