Oklahoma State University

Staff members must pay 50% of the general tuition, 100% of any additional fees not listed above, as well as 100% of any special course charges. Some courses taught through extension, outreach and year-long independent study are excluded. For staff members who enroll in NOC- Stillwater courses, the fees listed above may be waived, but no tuition is waived. For more information contact the department offering the course to determine whether the tuition waiver applies or refer to Policy and Procedures Letter 3-0744, University Enrollment for Staff, December 2008. Official Records Six Week (Midterm) Progress Reports Faculty report six-week (midterm) progress grades for all students (regardless of classification) enrolled in 1000- and 2000-level classes. This will normally occur during the seventh week of classes. Student athletes will have all six-week grades reported, not just 1000- and 2000-level. Progress reports are made available to students and to the students' advisers through Self Service. Grade Reports Final grades for all students are compiled and released shortly after the end of each semester by the Office of the Registrar. Final grades are made available electronically to students, students' advisers and students' deans through Self Service. Official Transcripts All OSU official transcripts of student academic records are prepared and released by the Office of the Registrar. The official transcript includes the complete academic record (undergraduate, graduate and professional) as well as the signature of the University Registrar and the official seal of the University. OSU official academic transcripts may be ordered in the following ways: 1. Online via Self Service; 2. Mail or fax a completed, signed Transcript Request form to the Office of the Registrar (forms can be downloaded from registrar.okstate.edu (http://registrar.okstate.edu)); 3. In person at the Office of the Registrar, 322 Student Union; with a photo ID. Students with transcript holds (such as holds due to outstanding financial obligations to the University) will not be granted an official transcript until the hold has been cleared with the appropriate University officials. Copies of transcripts from other institutions cannot be furnished. Students' Rights to Privacy The Family Educational Rights and Privacy Act of 1974 (FERPA, also known as the Buckley Amendment) was designed to protect the privacy of educational records, to establish the right of students to inspect and review their educational records in all offices, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. An OSU student has the right to: 1. Inspect and review information contained in his or her educational records within 45 days of the day that the University receives a written request from the student. 2. Challenge the contents of the educational record.

3. Have a hearing if the outcome of a challenge is unsatisfactory. 4. Submit an explanatory statement for inclusion in the educational record, if the outcome of the hearing is unsatisfactory. 5. Secure a copy of the institutional policy, which includes the location of all educational records. 6. Prevent disclosure, with certain exceptions, of personally identifiable information from the educational record. 7. File a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5901. Withholding Disclosure of Information Currently enrolled students may withhold disclosure of directory information. A student may file a written request with the Office of the Registrar to not release personally identifiable information, including directory information. Such requests will be honored until revoked by the student. The University assumes that failure on the part of any student to specifically request the withholding of directory information indicates individual approval for disclosure. Access to Records Students may inspect and review their educational records by making a written request to the office that maintains the records (see Location of Records below). No non-directory information regarding students' educational records may be disclosed to anyone without written consent of students, except for selected purposes as authorized by federal law, such as: 1. To "school officials" who have a "legitimate educational interest" in the student. 2. Upon request to another institution to which a student seeks or intends to enroll or is already enrolled if the disclosure is related to the student’s enrollment or transfer. 3. In response to a lawfully issued court order or subpoena. 4. In connection with financial aid if the information is necessary to determine aid eligibility or to enforce the conditions of the aid. 5. To accrediting organizations to carry out their accrediting functions. 6. To organizations conducting studies for or on behalf of the school in order to develop, validate, or administer predictive tests, administer student aid programs, or improve instruction. 7. To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, and to State and local educational authorities in connection with an audit or evaluation of an education program or for compliance with Federal legal requirements related to those programs. 8. To appropriate officials in connection with a health or safety emergency. 9. Final results of certain disciplinary proceedings related to an alleged perpetrator of a crime of violence or a non-forcible sex offense. 10. To parents of a student regarding the student’s violation of any Federal, State, or local law or of any rule or policy of the school governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.